Support

Accounts Payable Clerk

JOB SUMMARY
The Accounts Payable Clerk (AP Clerk) will be responsible for a number of Accounting Department support functions including accurate processing of accounts payable transactions and timely payment of vendors and staff. Coordination with the position’s supervisor in setting priorities is essential to team cohesion and effective clerical support for Accounting Department staff. Emphasis will be placed on skills related to ability to manage large volume of invoices, maintenance of filing systems, accuracy in data entry, effective communications with other staff, and ability to maintain and archive the A/P files. Ability to work in paperless environment a must.

ESSENTIAL DUTIES & RESPONSIBILITIES
Accounts Payable
• Responsible for processing of accounts payable transactions
• Responsible for maintaining the vendor database
• Reviews and collates supporting documentation for A/P prior to processing
• Maintains all accounts payable files and archives
• Prepares manual checks as needed
• Responsible for weekly check run
• Investigates and reports on past-due vendor notices or inquiries
• Reconciles vendor statements to Accounts Payable history and resolves outstanding liabilities
Other
• Provide clerical support to Accounting Department staff with a focus on filing, data entry, mailing, photocopying, labeling, etc.
• Other duties as assigned.

LEVELING REQUIREMENTS
0 to 1 year accounts payable experience a plus. Must have ability to perform routine data entry and posting tasks accurately and efficiently. Familiarity with computer spreadsheets required, EXCEL and Adobe experience highly desirable. Must have excellent organizational skills, judgment and ability to prioritize and follow through with assigned tasks. Strong interpersonal and communication skills are required to resolve accounts payable problems courteously and professionally.

HOW TO APPLY
Interested candidates should send a resume, cover letter, and list of three professional references to be considered. Please enclose all application documents within a single file attachment.

Please apply here.

About LJI:
In 2017, LJI was ranked as one of the best places to work in San Diego by the San Diego Business Journal. The Institute hosts 24 world-renowned faculty and over 70 postdoctoral researchers hailing from 21 different countries. LJI is located in the Science Research Park on the campus of UC San Diego, with easy access to the San Diego life sciences community and all that the area has to offer.

Full-time employment at LJI includes a competitive salary, medical/dental/vision benefits, paid vacation/sick leave, and contributions to a retirement plan (403B).

LJI provides Equal Employment Opportunity (EEO) to all employees and applicants regardless of race, national origin, religion, sex, marital status, age, mental or physical disability, medical condition, veteran status, sexual orientation, or pregnancy. This applies to all personnel practices, including recruitment, hiring, training, promotion, compensation, benefits, transfers, educational assistance, and social and recreational programs.

(REQ 1224)