Executive Assistant – Intern

Part -Time Executive Assistant Intern

Job Summary:
The La Jolla Institute is seeking a motivated and organized individual to play a key role serving a part-time, Executive Assistant internship role, assisting the Director of Research Relations in a number of crucial projects. The Executive Assistant Intern will work closely with the Director, to ensure that tasks in relations to projects are organized and successfully executed. This is an excellent opportunity to gain experience working with executives and learning high-level communication and project skills.

Essential Duties & Responsibilities

The Executive Assistant Intern will serve as a resource to the Director of Research Relations, internally, and on occasion, to external partners. Primary responsibilities include acting as a liaison for the Director and other departments, making arrangements for meetings, presentations, and seminars, processing mail, screening phone calls, maintaining the appointment calendar, maintaining administrative files (inventory, correspondence).

Leveling Requirements:

Must be enrolled in a BA/BS program. An entrepreneurial sprit is required. Candidate needs to have strong interpersonal and communication skills with the ability to work with institute personnel and outside contacts in a professional manner, while maintaining confidentiality of sensitive information. Must have the ability to exercise flexibility, tact and good judgment. Knowledge of Microsoft Office Suite, Google Apps, and the ability to quickly pick up and understand new software is needed.

How to Apply:
Applicants should send their resume to be considered. Please note, this is an unpaid internship opportunity. Please apply here.

About LJI:
In 2017, LJI was ranked as one of the best places to work in San Diego by the San Diego Business Journal. The Institute hosts 24 world-renowned faculty and over 70 postdoctoral researchers hailing from 21 different countries. LJI is located in the Science Research Park on the campus of UC San Diego, with easy access to the San Diego life sciences community and all that the area has to offer.

LJI provides Equal Employment Opportunity (EEO) to all employees and applicants regardless of race, national origin, religion, sex, marital status, age, mental or physical disability, medical condition, veteran status, sexual orientation, or pregnancy. This applies to all personnel practices, including recruitment, hiring, training, promotion, compensation, benefits, transfers, educational assistance, and social and recreational programs.