The Grant Accountant is responsible for facilitating proper post-award accounting and reporting of all grant and/or contract funds, in order to remain in full compliance and within budget, of the funders’ stipulations. In addition, responsible for all invoicing of donors and other third parties on behalf of LJI. The myriad of, and increasingly complex, rules and regulations governing grants and contracts mandates that the Grants Accountant have a working knowledge of federal & non-federal regulations and is able to work with other departments to meet all donor requirements towards ensuring prompt payment of all account receivables. Hence, heavy emphasis on responsibilities related to effective communications with the Office of Sponsored Research, Administrators & funders, proper accounting for direct costs, understanding of new award terms and conditions, assisting with the Uniform Guidance (formerly A-133) audit, and quality input over the accounting database(s).
Essential Duties and Responsibilities
Accounts Receivable & Grants Administration
•Responsible for post award compliance on federal and non-federal grants and contracts for approximately 12 laboratories including but not limited to, allowability of charges, cost transfers, close out accounting and reporting, and annual reporting
•Prepares all invoices for all grant and contract donors and third parties
•Prepares month end journals for all core facilities internal and external, verifying each core facilities recharge rate
•Prepares Annual Operating and Shared Service Expense Statements for lessor.
•Participates in monthly close of the Center’s general ledger, preparing journal entries for: A/R, deferred revenue, indirect costs, and revenue
•Works closely with other Grant Accountant to streamline post award accounting processes and work flows.
•Ensure compliance with federal/state federal laws and other regulations/requirements including account reconciliations, invoicing and reporting to sponsors.
•Knowledgeable of grant administration and cost accounting regulations relevant to sponsored research with particular focus on the Uniform Guidance (OMB Circulars A-110, A-122, A-133).
•Participates with management in grants management meetings
•Effects changes to accounting database(s) as a result of authorized changes agreed to in grants review meetings and in consultation with PI’s and/or lab managers.
•Works in close collaboration with the Office of Sponsored Research to monitor and carryout appropriate amendments to grant & contract agreements and to update the accounting database accordingly, such as setting up and adjusting grant and contract budgets.
•Prepares all federal and non-federal financial reports including FSR’s.
•Distributes copies of relevant (new) award documents to appropriate staff.
•Maintains the Accounting Department’s grant & contract files and archives.
•Keeps track of prepaid CORE service deposit accounts with third parties, obtaining invoices/supporting documents from various departments of UCSD, and prepares journal entries for those charged.
• Assist in implementing new GL systems, Grant software (Tracking tools, Encumbrance, Salary Allocations, Status Reports)
•Responds to all governmental, or external audit, requests for information regarding grant funds
•Liaison for Accounting Department with the Office of Sponsored Research and research personnel
•Develops and updates the Institute’s grant accounting and financial policies and procedures
B.S. or equivalent with 1-5 years of grant accounting experience. Must be able to handle a high workload under deadline pressures. Familiarity with computer spreadsheets required, excel experience highly desirable. Must have excellent organizational skills and judgment. Working knowledge of GAAP required. Federal and non-federal grant accounting or administration experience required.
How to apply:
Interested candidates, please upload your resume in a single file attachment here.