Grants & Contracts Specialist / Grants & Contracts Coordinator
La Jolla Institute for Immunology (LJI) is looking for a self-starter to join our team!
If you can deliver outstanding customer service to our world-renown faculty while taking exceptional pride in your work then we want to hear from you.
•At least 6-12 months of direct NIH grant OR contract administration experience (G&C Coordinator).
•Able to follow directions from a supervisor, work independently, and be engaged efficiently with a minimum amount of oversight.
•Interact effectively with a diverse group of professional backgrounds and personalities.
•Understand and follow rules, policies, and procedures.
•Open to providing as well as receiving constructive criticism/feedback.
•Maintain a productive and positive work environment.
•Proficient computer and technology interface skills.
What We’re Looking For
•At least 12-24+ months of NIH grant AND contract experience (G&C Specialist)
•Excellent written and verbal communication.
•High level of flexibility and analytical ability.
•Capacity to function calmly and efficiently in deadline-driven situations.
Reporting to a Supervisor within the Office of Sponsored Research (OSR), the Grant & Contracts (G&C) Specialist/Coordinator will facilitate the processes for preparation and submission of all funding proposals to various federal and state agencies, non-governmental organizations, and private foundations, as well as assist with select non-financial post-award administration of grants and contracts awarded to LJI. The G&C Specialist/Coordinator will work directly with faculty, research staff, internal departments, and LJI management to collect all required information while adhering to sponsoring agencies’ policies and guidelines. The G&C Specialist/Coordinator continually demonstrates a commitment to high-quality customer service and willingness to support faculty, research personnel, administrative staff, and agency sponsors in all matters related to externally sponsored programs.
Core Duties & Responsibilities
•Responsible for performing all pre-award administrative duties for grants and contracts submitted to Federal (primarily NIH), state and local government, and private funding agencies.
•Provides guidance and timelines to faculty regarding solicitation instructions and reviews proposals for conformity with sponsor guidelines.
•Responsible for select non-financial post-award administration of grants and contracts awarded from federal (primarily NIH), state and local government, and private funding agencies.
•Prepares, reviews and amends inter-institutional consortium agreements to initiate a sub-award to a subcontracting institution or obtain flow through funds from another grantee institution. Also run EPLS/SAM searches prior to issuance of sub-award.
•Analyzes the terms, conditions and budget of award documents to identify potential problem areas. Provide support to all investigators when working with sponsors to resolve any questions or concerns not of a technical nature.
•Applies specialized knowledge and interpretation of rules, regulations, policies and procedures from funding agencies and combines those with existing LJI policies.
•Exercises a degree of independent judgment and discretion during the management of awards.
•Works closely with funding agency sponsors to respond to inquiries, to explain actions taken /decisions made, and to clarify award terms.
•Assists faculty in identifying prospective funding sources and appropriate funding mechanisms based on PI’s position and research interests. This includes navigating Grants.gov, eRA Commons, Proposal Central, and private foundation websites.
•Enters and maintains award data in LJI’s Sponsored Research System (SRS), OSR’s submission schedule, and other databases/spreadsheets when called for.
•Some example duties include, but are not necessarily limited to: preparing, developing, and submitting grant and contract applications to select agencies; responding to Just-In-Time requests; reviewing and interpreting funding documents; submitting progress reports via eRA Commons or other means in the case of non-Federal awards; researching, interpreting and applying appropriate funding agency regulations as required by each award; initiating and maintaining contact with funding agencies regarding budget changes, no-cost extensions, prior approval requests; establish budgets for LJI’s Accounting Department; reviewing, analyzing and preparing reports; maintain documentation for audits; grant and contract closeout process.
How to apply:
Interested applicants should upload their resume here.
More about the Office of Sponsored Research
The Office of Sponsored Research (OSR) serves as LJI’s coordinating office for all Government Agency or Private Foundation externally funded research project proposals submitted by LJI Faculty, Instructors, Postdoctoral Fellows, and Graduate Students.
OSR assists all LJI research staff during the grant application preparation and submission process (business info, budget, special instructions, etc.). OSR works to enhance the cooperation and support afforded to all Institute research staff. Our top priority is to ensure that every LJI investigator’s OSR administrative proponent has the tools and resources necessary for successful proposal submission and award acceptance. Additionally, OSR operates in close concert with Institute leadership, from corporate officers to other managers, on reports and projections for all manner of cyclical and special ad hoc projects. On an as needed basis, we also serve as a liaison for LJI PIs on funded projects with the Human Resources, Accounting, Technology Development, Research Relations, and other departments.