Part Time Operations Assistant

Job Summary:
The Operations Assistant is responsible for assisting the Facilities and Operations Department with various requests and building related needs. They are also the first back-up to the Front Desk Receptionist position requiring knowledge of all duties and ability to assist in all front desk related matters. This requires a person who is positive, vibrant, professionally dressed, well informed and a great communicator. A punctual, reliable and detail orientated person is critical for this position.

Essential Duties and Responsibilities:
• First back-up to the Front Desk Receptionist; this includes coverage of all breaks/lunch on a daily basis and meetings, train and understand all front desk duties in order to assist the Front Desk Receptionist as requested and act as back up as needed
• Greet visitors in a professional manner
• Follow guidelines to monitor visitor access and maintain security awareness
• Assist Operations in keeping all files up to date in applicable servers
• Provide miscellaneous clerical assistance as directed such as scanning, data entry and generating departmental purchase orders
• Assist Operations Department with special projects and daily tasks as requested (e.g. cost analyses, spreadsheets, forms, inventory, ordering and vendor communication)
• Communicate with vendors and Operations of required service
• Cross-train in various daily operational duties to act as backup as needed
• Responsible for all janitorial, kitchen, copiers, and copy room inventory and purchasing
• Maintain and inventory all conference rooms; including restocking and necessary upkeep
• Maintain all copy room organization and assist Front Desk Receptionist with mailroom upkeep as needed
• Responsible for various building and other service related accounts
• Conduct building walks to inventory issues, requests, and necessary maintenance
• Assist in maintaining assigned parking lots and patrolling for non-compliant vehicles
• Assist issuing keys, parking permits, badging, and other supplies
• Perform requested tasks by Facilities Department such as vendor coordination, inventory, signage, forms and organization
• May be requested to deliver and/or pick-up other items outside of the Institute
• Must demonstrate willingness to learn new processes and procedures
• All other job duties as assigned

Leveling Requirements:
• Position is Part-Time; M-F 12:00 – 5:00pm and willingness to cover additional hours if needed
• Must have at least 2 years of related experience and/or training
• High school diploma or equivalent
• Outgoing, mature individual with ability to perform multiple tasks
• Excellent verbal and written communication skills
• Experience working in a multi-cultural environment
• Superb customer service skills
• Midlevel computer experience required, including ability to create spreadsheets
• Accurate typing- minimum speed of 45 wpm
• Must possess a high level of integrity and understand the importance of confidentiality

How to Apply:
Interested applicants should send their resume to be considered. Apply here.

About LJI
In 2016, LJI was ranked as one of the best places to work in San Diego by the San Diego Business Journal. LJI is located in the Science Research Park on the campus of UC San Diego, with easy access to the San Diego life sciences community and all that the area has to offer.

LJI provides Equal Employment Opportunity (EEO) to all employees and applicants regardless of race, national origin, religion, sex, marital status, age, mental or physical disability, medical condition, veteran status, sexual orientation, or pregnancy. This applies to all personnel practices, including recruitment, hiring, training, promotion, compensation, benefits, transfers, educational assistance, and social and recreational programs.