The Research Finance Analyst is responsible for facilitating proper post-award accounting and reporting of grant and/or contract funds, in order to remain in full compliance and within budget, of the funders’ stipulations. In addition, responsible for invoicing of grants/contracts, as well as, other third parties on behalf of La Jolla Institute’s core facilities. Increasingly complex, rules and regulations governing grants and contracts requires that the Research Finance Analyst have a working knowledge of federal & non-federal regulations and is able to work with other departments to meet grant/contract requirements towards ensuring prompt payment of account receivables. Hence, heavy emphasis on responsibilities related to effective communications with the Office of Sponsored Research, Administrators & funders, proper accounting for direct costs, understanding of new award terms and conditions, assisting with the Uniform Guidance (formerly A-133) audit, and quality input over the accounting database(s).
Essential Duties and Responsibilities
•Responsible for post award compliance on federal and non-federal grants and contracts including but not limited to, allowability of charges, close out accounting and reporting
•Prepares invoices for grant and contract and core facilities
•Prepares month end journals for core facilities internal and external, verifying each core facilities recharge rate
•Participates in monthly close of the general ledger, preparing journal entries for: A/R, deferred revenue, indirect costs, and revenue
•Works closely with other Research Finance Analysts to streamline post award accounting processes and work flows.
•Ensure compliance with federal laws and other regulations and requirements including account reconciliations, invoicing and reporting to sponsors.
•Knowledgeable of grant administration and cost accounting regulations relevant to sponsored research with particular focus on Uniform Guidance (2 CFR 200) and NIH grant policy statement.
•Participates with management in grants management meetings
•Effects changes to accounting database(s) as a result of changes agreed upon in grants review meetings and in consultation with PI’s and/or lab delegates.
•Works in close collaboration with the Office of Sponsored Research to monitor and carryout appropriate amendments to grant & contract agreements and to update the accounting database accordingly, such as setting up and adjusting grant and contract budgets.
•Prepares federal and non-federal financial reports.
•Obtains approvals from PI’s or lab delegates for quarterly effort certifications
•Prepares forecasts for PI’s quarterly and as needed
•Distributes copies of relevant award documents to appropriate staff.
•Maintains the Accounting Department’s grant & contract files.
•Responds to governmental, or external audit, requests for information regarding grant funds
•Liaison with the Office of Sponsored Research and research personnel
•Assists in developing the Institute’s grant accounting and financial policies and procedures
B.S./ B.A or equivalent with 1-5 years of grant accounting experience. Excellent with computer spreadsheets required, excel experience needed. Must have excellent organizational skills and communicate effectively with others. Working knowledge of GAAP required. Federal and non-federal grant accounting or administration experience required.
How to apply:
Interested candidates should upload their resume in a single file attachment here.